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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

Contact

Terri Trainor

Email

Terri.Trainor [at] dumgal.gov.uk

Telephone

+44 3033333000

Country

United Kingdom

NUTS code

UKM92 - Dumfries & Galloway

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Planned Preventive Maintenance of Overhead Sectional Doors 2026-2029

Reference number

DGCP-0378

II.1.2) Main CPV code

• 50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

This opportunity is for the planned preventative maintenance of overhead sectional doors and associated controls, servicing of mechanical parts and when necessary, add asset identification.

II.1.5) Estimated total value

Value excluding VAT: 拢188,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 44221000 - Windows, doors and related items
• 44115310 - Roller-type shutters

II.2.3) Place of performance

NUTS codes

• UKM92 - Dumfries & Galloway

Main site or place of performance

Locations throughout Dumfries & Galloway

II.2.4) Description of the procurement

Works will include and not restricted to the Planned Preventative Maintenance of Overhead Sectional Doors and associated controls, servicing of mechanical parts and when necessary add asset identification across various locations in Dumfries and Galloway.

All Overhead Sectional Doors and associated controls shall be maintained to the current manufacturer鈥檚 specifications and schedules. All work to be carried out in accordance with the approved codes of practice BS 7036-0:2014 & BSEN1605:2012, together with the provisions of the Health and Safety at Work etc. Act 1974 and all other relevant legislation.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 30

Price - Weighting: 70

II.2.6) Estimated value

Value excluding VAT: 拢188,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

This Contract may be extended beyond the Initial Term on a maximum of one (1) occasion, for a period of up to one (1) year at the Council's sole discretion, by the Council giving the Contractor not less than one (1) months' notice prior to the expiry of the Initial Term or the Renewal Period (as applicable).

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

2 March 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

2 March 2026

Local time

12:00pm

Information about authorised persons and opening procedure

Tenders will be opened by two procurement personnel by a secure location

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Further procurement will look to be published 6 months prior to expiry of the contract.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31085. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Community Benefits as requested within the Quality Questionnaire and utilising the Community Wishlist and Community Benefit Menu.

(SC Ref:822144)

VI.4) Procedures for review

VI.4.1) Review body

Dumfries Sheriff Court

40 Buccleuch Street

Dumfries

DG1 2AN

Country

United Kingdom