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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Coxhoe Parish Council

Coxhoe Village Hall

Coxhoe

DH64DB

Contact

Sophie Taylor

Email

clerk [at] coxhoeparishcouncil.gov.uk

Telephone

+44 7988283287

Country

United Kingdom

Region code

UKC14 - Durham CC

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Coxhoe Parish Council Grounds Maintenance

II.1.2) Main CPV code

• 45112720 - Landscaping work for sports grounds and recreational areas

II.1.3) Type of contract

Works

II.1.4) Short description

Grounds Maintenance for Coxhoe Parish Council, covering Coxhoe and Quarrington Hill, from 1st April 2026 to 31st March 2029

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)

II.2.4) Description of the procurement

To maintain 14 areas within the parish on a rolling fortnightly basis, including one sports ground, areas of a Churchyard and 4 additional footpaths, as well as ad-hoc maintenance.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2026

End date

31 March 2029

This contract is subject to renewal

Yes

Description of renewals

The contract can be renewed at the end of term at the discretion of the Parish Council upon agreement of terms.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

Section III. Legal, economic, financial and technical information

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

Accelerated procedure

Justification:

The current Grounds Maintenance Contractor is due to finish the existing contract on 31st March 2026

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

10 February 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

11 February 2026

Local time

7:00pm

Place

Coxhoe Village Hall

Information about authorised persons and opening procedure

Sealed tenders opened by the Clerk in the presence of at least one Member of the Parish Council.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

VI.4) Procedures for review

VI.4.1) Review body

Coxhoe Parish Council

Coxhoe Village Hall

Durham

DH6 4DB

Email

Clerk [at] coxhoeparishcouncil.co.uk

Telephone

+44 0988283287

Country

United Kingdom