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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

The City of Edinburgh Council

Waverley Court, 4 East Market Street

Edinburgh

EH8 8BG

Contact

Nick McIntosh

Email

nick.mcintosh [at] edinburgh.gov.uk

Telephone

+44 1314693922

Country

United Kingdom

NUTS code

UKM75 - Edinburgh, City of

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

CT1526 Fuel Management System and Maintenance of Fleet Fuel Facilities

Reference number

CT1526

II.1.2) Main CPV code

• 42122180 - Fuel pumps

II.1.3) Type of contract

Supplies

II.1.4) Short description

The City of Edinburgh Council have a requirement for the provision of a fuel management system and maintenance of fleet fuel facilities. The purpose of this contract is to put in place a multi-year arrangement. Please refer to the Tender documentation for more information.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 42124211 - Parts of fuel pumps
• 50000000 - Repair and maintenance services
• 50511000 - Repair and maintenance services of pumps
• 09100000 - Fuels
• 30163100 - Agency fuel cards

II.2.3) Place of performance

NUTS codes

• UKM75 - Edinburgh, City of

II.2.4) Description of the procurement

This open procurement is to establish a three year contract with the option to extend for an additional two years, followed by a further one year extension (3+2+1).

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 40

Price - Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

A three-year contract with the option to extend for an additional two years, followed by a further one-year extension (3+2+1).

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

relevant selection criteria will be included in the SPD module.

III.1.2) Economic and financial standing

List and brief description of selection criteria

Relevant selection criteria will be included in the SPD module.

III.1.3) Technical and professional ability

List and brief description of selection criteria

relevant selection criteria will be included in the SPD module.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

11 December 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

11 December 2025

Local time

1:00pm

Place

Remote.

Information about authorised persons and opening procedure

Two procurement employees.

Public Contracts Scotland Postbox.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 2029 if three-year term is utilised.

2032 if all optional extension periods are utilised.

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

As part of this contract organisations are required to provide and monitor community benefits as detailed in the Specification. Appendix 1 to the Tenderer鈥檚 Submission sets out a list of example community benefits that Tenderers may wish to consider.

(SC Ref:813480)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court

27 Chambers Street

Edinburgh

EH1 1LB

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.