°ÅÀÖÊÓƵ

Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Fife Council

Fife House, North Street

Glenrothes

KY7 5LT

Contact

Jack Dryburgh

Email

jack.dryburgh [at] fife.gov.uk

Country

United Kingdom

NUTS code

UKM72 - Clackmannanshire and Fife

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Unblocking and Cleaning of Bin Chutes, Bin Area Cleaning, Fire Certification and Maintenance

Reference number

CFM0389

II.1.2) Main CPV code

• 90900000 - Cleaning and sanitation services

II.1.3) Type of contract

Services

II.1.4) Short description

Fife Council requires to appoint a Contractor capable of meeting the needs of the Council in relation to the cleaning and sanitising of bin chutes, bins and associated storage areas at various locations throughout Fife. This will include the clearing of blockages within the bin chutes.On a 6 monthly basis the Service Provider will be responsible for maintaining to the standard BS9999 and testing the fire safety (Damper/Plates) of each bin chute, they require to be fully qualified and have a complete understanding of all the safety features included in the installation. Technicians should be able to carry out controlled smoke tests, fire closure plate tests and servicing.

This will involve:

Perform Smoke Seal Testing, Seal Replacement, Damper/Plate Repair or replacement, Hopper Repairs, Hopper Replacement, servicing parts required for functioning.

Fife Council require Inspection Reports detailing any deficiencies and recommendations for corrective actions and to provide a compliant Fire Certification on completion.

Replacement Components where required will be fitted with a rating as guided to comply with BS476 part 20/22 transitioning to BS EN1634-1. associated storage areas at various locations throughout Fife.

II.1.5) Estimated total value

Value excluding VAT: £115,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Unblocking and Cleaning of Bin Chutes, Bin Area Cleaning

Lot No

1

II.2.2) Additional CPV code(s)

• 90900000 - Cleaning and sanitation services

II.2.3) Place of performance

NUTS codes

• UKM72 - Clackmannanshire and Fife

Main site or place of performance

Various locations across Fife.

II.2.4) Description of the procurement

Fife Council requires to appoint a Contractor capable of meeting the needs of the Council in relation to the cleaning and sanitising of bin chutes, bins and associated storage areas at various locations throughout Fife. This will also include the unblocking of bin chutes when required.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 30

Cost criterion - Name: Commercial / Weighting: 70

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

24-Months

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options

Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Servicing, Fire Certification & Maintenance

Lot No

2

II.2.2) Additional CPV code(s)

• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKM72 - Clackmannanshire and Fife

Main site or place of performance

Various locations across Fife.

II.2.4) Description of the procurement

On a 6 monthly basis the Service Provider will be responsible for maintaining to the standard BS9999 and testing the fire safety (Damper/Plates) of each bin chute, they require to be fully qualified and have a complete understanding of all the safety features included in the installation. Technicians should be able to carry out controlled smoke tests, fire closure plate tests and servicing.

This will involve:

Perform Smoke Seal Testing, Seal Replacement, Damper/Plate Repair or replacement, Hopper Repairs, Hopper Replacement, servicing parts required for functioning.

Fife Council require Inspection Reports detailing any deficiencies and recommendations for corrective actions and to provide a compliant Fire Certification on completion.

Replacement Components where required will be fitted with a rating as guided to comply with BS476 part 20/22 transitioning to BS EN1634-1.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 30

Cost criterion - Name: Commercial / Weighting: 70

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

24-Months

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: Yes

Description of options

Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015.

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

We can exclude you from this procurement if you don’t hold the following

CSCS Card – Trade specific (LOT 2 ONLY)

Asbestos Awareness Category 3 Certificate

COSHH training (LOT 1 ONLY)

(Or equivalent)

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 4

In the case of framework agreements, provide justification for any duration exceeding 4 years:

N/A

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2025/S 000-010506

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

8 September 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30 July 2027

IV.2.7) Conditions for opening of tenders

Date

8 September 2025

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at .

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at .

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

As part of their submission bidders will be required to answer a scored questions around community benefits, this question will ask how bidders intend on fulfilling Fife Councils requirements with regards to community benefits. Successful suppliers will be required to provide these benefits alone with documentation or evidence as proof the benefit has been provided.

(SC Ref:807897)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Kirkcaldy Sheriff Court

Whytescauseway

Kirkcaldy

KY1 1XQ

Email

jack.dryburgh [at] fife.gov.uk

Country

United Kingdom